Submit invoices & timesheets

On this page:

If you’re an interpreter you need to complete and submit an invoice and timesheet after a hearing.

The information on this page also applies to interpreters for the Immigration & Protection Tribunal.

What should be on your timesheet

You should include the following details on your timesheet:

  • court or tribunal hearing attended.
  • number of hours spent in the hearing.
  • amount being claimed for mileage and travel expenses.

The timesheet must be signed by you and by a court staff member who can verify the details.

A completed and signed timesheet must be attached to your invoice. An incomplete or unsigned timesheet will result in delays in payment being made.

Get help to complete a timesheet

  • Ask court staff on the day of the hearing.
  • Call 0800 COURTS (0800 268 787).

Invoice and timesheet templates

You can use your own templates

There is no set (prescribed) invoice or timesheet that you must use. You can use your own invoice and timesheet template as long as it contains all required information.

Read the requirements for invoice and timesheet templates [PDF, 266 KB]

Ministry invoice and timesheet templates

You can use Ministry-provided invoice and timesheet templates.

Different templates are available depending on whether you are GST registered or not, and the frequency with which you invoice the Ministry.

All templates are contained in an editable Excel spreadsheet [XLS, 1.4 MB]

You can change the templates to suit your needs, but you are responsible for making sure that the invoice and timesheet has the required information.

To invoice for one day, use the combined invoice and timesheet template
GST registered

Timesheet + Tax Invoice (GST) template [PDF, 269 KB]

Completed example of the Timesheet + Tax Invoice (GST) template [PDF, 300 KB]

Not GST registered

Timesheet + Invoice (not GST) template [PDF, 268 KB]

Completed example of the Timesheet + Tax Invoice (not GST) template [PDF, 221 KB]

To invoice for multiple days, use the separate invoice and timesheet templates
GST registered

Tax Invoice (GST) template [PDF, 254 KB]

and

Timesheet template [PDF, 254 KB]

View completed examples:

Not GST registered

Invoice (not GST) template [PDF, 268 KB]

and

Timesheet template [PDF, 268 KB]

View completed examples:

Claiming travel expenses

You can claim mileage or other travel expenses (such as the cost of public transport), to get to a court hearing.

Mileage

If you use a motor vehicle to get to a hearing, 'mileage' can be claimed at the rate specified by Inland Revenue (up to 5000 kilometres a year).

Read the Inland Revenue website for information about the mileage rate(external link)

Other travel expenses

If you have other travel expenses to get to a hearing, there are specific requirements to make a claim depending on the amount being claimed, and whether you’re GST registered or not.

  • If an individual transaction is over $50 (including GST) a receipt or tax invoice must be attached to the invoice.
  • If an individual transaction is less than $50 (including GST) a description of the fare in the invoice is required. The description must include the date, description of the travel, cost, and supplier, for example, '7 April 2015, bus fare - 2 stages return, Hop Card, $12'.

If you’re GST registered (and claiming GST), you must list any travel expenses as GST exclusive and add GST to the subtotal in the invoice.

If you’re not GST registered you must list the full amount spent on travel expenses.

Special travel arrangements

Travel involving flights and accommodation (special travel arrangements) are generally arranged by the Ministry of Justice at the booking stage of the process. You need to tell the Ministry of any special travel arrangements when you tell us your availability.

Read about booking request and travel arrangements

Flights and accommodation will generally not be accepted as part of a claim for travel expenses after a hearing.

Timeframe to submit a completed invoice & timesheet

You can submit your invoice and timesheet for a hearing(s) held on one day, or hearings held on multiple days. A completed invoice and timesheet should be provided by the 20th day of each month. 

In most cases, payment is made within 7 business days of the Ministry receiving a correctly completed invoice and timesheet.

Send a completed invoice and timesheet to the Ministry

Email: interpreters@justice.govt.nz

Postal address:
Ministry of Justice
SX10042
Wellington

(You can use post office boxes and stamped envelopes to send to DX addresses, as you would for standard post.)

Payment not received after 7 business days

If you’ve given us a completed invoice and timesheet but you haven’t received payment (remittance advice) after 7 business days, you should call or email us.

Make sure you have the following details to tell us:

  • case reference number (from the booking confirmation)
  • creditor number (from a previous remittance advice received from the Ministry)

  • invoice number.

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