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If you’re an interpreter you need to complete and submit an invoice and timesheet after a hearing.
The information on this page also applies to interpreters for the Immigration & Protection Tribunal.
You should include the following details on your timesheet:
The timesheet must be signed by you and by a court staff member who can verify the details.
A completed and signed timesheet must be attached to your invoice. An incomplete or unsigned timesheet will result in delays in payment being made.
There is no set (prescribed) invoice or timesheet that you must use. You can use your own invoice and timesheet template as long as it contains all required information.
Read the requirements for invoice and timesheet templates [PDF, 266 KB]
You can use Ministry-provided invoice and timesheet templates.
Different templates are available depending on whether you are GST registered or not, and the frequency with which you invoice the Ministry.
All templates are contained in an editable Excel spreadsheet [XLS, 1.4 MB]
You can change the templates to suit your needs, but you are responsible for making sure that the invoice and timesheet has the required information.
Timesheet + Tax Invoice (GST) template [PDF, 269 KB]
Completed example of the Timesheet + Tax Invoice (GST) template [PDF, 300 KB]
Timesheet + Invoice (not GST) template [PDF, 268 KB]
Completed example of the Timesheet + Tax Invoice (not GST) template [PDF, 221 KB]
Tax Invoice (GST) template [PDF, 254 KB]
and
Timesheet template [PDF, 254 KB]
View completed examples:
Invoice (not GST) template [PDF, 268 KB]
and
Timesheet template [PDF, 268 KB]
View completed examples:
You can claim mileage or other travel expenses (such as the cost of public transport), to get to a court hearing.
If you use a motor vehicle to get to a hearing, 'mileage' can be claimed at the rate specified by Inland Revenue (up to 5000 kilometres a year).
Read the Inland Revenue website for information about the mileage rate(external link)
If you have other travel expenses to get to a hearing, there are specific requirements to make a claim depending on the amount being claimed, and whether you’re GST registered or not.
If you’re GST registered (and claiming GST), you must list any travel expenses as GST exclusive and add GST to the subtotal in the invoice.
If you’re not GST registered you must list the full amount spent on travel expenses.
Travel involving flights and accommodation (special travel arrangements) are generally arranged by the Ministry of Justice at the booking stage of the process. You need to tell the Ministry of any special travel arrangements when you tell us your availability.
Read about booking request and travel arrangements
Flights and accommodation will generally not be accepted as part of a claim for travel expenses after a hearing.
You can submit your invoice and timesheet for a hearing(s) held on one day, or hearings held on multiple days. A completed invoice and timesheet should be provided by the 20th day of each month.
In most cases, payment is made within 7 business days of the Ministry receiving a correctly completed invoice and timesheet.
Email: interpreters@justice.govt.nz
Postal address:
Ministry of Justice
SX10042
Wellington
(You can use post office boxes and stamped envelopes to send to DX addresses, as you would for standard post.)
If you’ve given us a completed invoice and timesheet but you haven’t received payment (remittance advice) after 7 business days, you should call or email us.
Make sure you have the following details to tell us:
invoice number.
This page was last updated: